ARIZONA TOYOTA MEET 2018

RPS1030 · Dec 11, 2017

@tubbsisland I think it was @Enjoihavok wifey was with the NF.

RPain · Dec 11, 2017

tubbsisland said: ↑

sort of

I'll just lay this out here for everyone to weigh in on. Due to the size of this event, WE ARE GOING TO HAVE TO CHARGE SOMETHING. There is no way around this, I'm sorry guys. This technically changes the permitting that we will need with Tonto NF as we would go from a recreational group to a commercial group. Before anyone gets worked up I want to be very clear: No one will be profiting from this event. Because of that fact, I think we can still qualify under the standard permit, but event charges will be "donations" not "registration fees".

Funds raised would go to pay for a number of things:

1. Everyone will get a personalized door sticker pack which will have 2 stickers for use at the event and 2 stickers to take home with you. I am still waiting on an estimate for these. If these are too expensive we will use window paint for vehicle numbering and will print event stickers anyway.
2. Food and beverage expenses
3. Signage and swag bags (each vehicle will get a swag bag with cool stuff from vendors, route information, itinerary, poker sheet etc etc)

We are left with the issue of what to do with anything that is potentially left over. I am anticipating some left over. The initial idea was to drop excess into a bank account to use for future AZTW events. I think there may be some issue with this so I have expressed to our Tonto rep a few possible options

1. Adopt a trail (Bloody Basin RD from FR24 to Sheeps Bridge)
2. Donate to Tonto NF
3. Donate to Tonto Ranger District

I would love to hear other ideas from you guys because we will decide as a group where the money will be going.

I know that there was someone in our crew that had a wife of something that worked for Tonto, anyone remember who that was?

Also, I don't think I should have to do this but in todays snowflakey day and age I unfortunately have to, you will also be required to sign a waiver releasing all associated parties of any liability for this event. You are responsible for your own actions and the well being of those in your truck. If you wreck your shit, its on you. If you wreck someone else's shit, its still on you. If you or someone in your vehicle is injured or killed, thats on you. There will be a strict no drinking and driving policy and I anticipate rangers to be out in force that day and there will be other trucks on the road. If you refuse to sign, you will not be allowed to participate.
Click to expand...

Shut up and take my money!

Enjoihavok · Dec 11, 2017

RPS1030 said: ↑

@tubbsisland I think it was @Enjoihavok wifey was with the NF.
Click to expand...

Yah she still works there at the supervisors office but more so deals with budget and financing now though but I can still ask her questions to get answers on what we need.

Enjoihavok · Dec 11, 2017

tubbsisland said: ↑

sort of

I'll just lay this out here for everyone to weigh in on. Due to the size of this event, WE ARE GOING TO HAVE TO CHARGE SOMETHING. There is no way around this, I'm sorry guys. This technically changes the permitting that we will need with Tonto NF as we would go from a recreational group to a commercial group. Before anyone gets worked up I want to be very clear: No one will be profiting from this event. Because of that fact, I think we can still qualify under the standard permit, but event charges will be "donations" not "registration fees".

Funds raised would go to pay for a number of things:

1. Everyone will get a personalized door sticker pack which will have 2 stickers for use at the event and 2 stickers to take home with you. I am still waiting on an estimate for these. If these are too expensive we will use window paint for vehicle numbering and will print event stickers anyway.
2. Food and beverage expenses
3. Signage and swag bags (each vehicle will get a swag bag with cool stuff from vendors, route information, itinerary, poker sheet etc etc)

We are left with the issue of what to do with anything that is potentially left over. I am anticipating some left over. The initial idea was to drop excess into a bank account to use for future AZTW events. I think there may be some issue with this so I have expressed to our Tonto rep a few possible options

1. Adopt a trail (Bloody Basin RD from FR24 to Sheeps Bridge)
2. Donate to Tonto NF
3. Donate to Tonto Ranger District

I would love to hear other ideas from you guys because we will decide as a group where the money will be going.

I know that there was someone in our crew that had a wife of something that worked for Tonto, anyone remember who that was?

Also, I don't think I should have to do this but in todays snowflakey day and age I unfortunately have to, you will also be required to sign a waiver releasing all associated parties of any liability for this event. You are responsible for your own actions and the well being of those in your truck. If you wreck your shit, its on you. If you wreck someone else's shit, its still on you. If you or someone in your vehicle is injured or killed, thats on you. There will be a strict no drinking and driving policy and I anticipate rangers to be out in force that day and there will be other trucks on the road. If you refuse to sign, you will not be allowed to participate.
Click to expand...

My wife said the best thing would be to call the Mesa distract and talk to Kelly she’s in charge of the special use permits.

llibrm · Dec 11, 2017

Still in. If worse comes to worse, I'll entertain myself

tubbsisland · Dec 11, 2017

Enjoihavok said: ↑

My wife said the best thing would be to call the Mesa distract and talk to Kelly she’s in charge of the special use permits.
Click to expand...

Kelly Richards and I are already in talks

freddy2923 · Dec 11, 2017

Lmao juss playing, I have no problem pitching in money, I don’t think anyone should have a problem dropping at least a 5

Daria · Dec 11, 2017

A 5? Uhhhhhh. I hope pockets are a little deeper than that. You can barely get a meal at a fast food place for $5. I expect bbq to be a little more.

CaptainAwesome · Dec 11, 2017

...this is why I said these things should be quarterly instead of annually.

freddy2923 · Dec 11, 2017

Daria said: ↑

A 5? Uhhhhhh. I hope pockets are a little deeper than that. You can barely get a meal at a fast food place for $5. I expect bbq to be a little more.
Click to expand...

Haha I meant besides the the bbq

phx13 · Dec 11, 2017

No big deal on the cost.

Keeps to riff raff out.

Kinda.

Not really in AZ though

RPS1030 · Dec 11, 2017

IronWoodman said: ↑

...this is why I said these things should be quarterly instead of annually.
Click to expand...

This is taking a quarter to plan. Nobody said nothing else every happens. There are at least a dinner meet or 2 every month. Often Trail Runs and camping trips very regularly.

tubbsisland · Dec 11, 2017

IronWoodman said: ↑

...this is why I said these things should be quarterly instead of annually.
Click to expand...

If you would like to plan these quarterly, by all means be my guest. Thus far I've seen absolutely nothing from you about volunteering to help with any aspect of this event.

"Donations" will be as follows (also in first post and have been for a few days):

$20 per truck (mandatory donation)
-Vendor Swag Bag
-Event Info Packet
-ID Stickers (If its in the budget)/Event Stickers
-Lunch for 2
-1 Play in the Poker Run
-Raffle Ticket

$10 For an extra poker run play
$5 for each additional BBQ Ticket
$3 for each raffle ticket or 4 for $10 (bigger donated items)

If shirts happen they will be $10, still working on this.

Dudeman86 · Dec 11, 2017

tubbsisland said: ↑

sort of

I'll just lay this out here for everyone to weigh in on. Due to the size of this event, WE ARE GOING TO HAVE TO CHARGE SOMETHING. There is no way around this, I'm sorry guys. This technically changes the permitting that we will need with Tonto NF as we would go from a recreational group to a commercial group. Before anyone gets worked up I want to be very clear: No one will be profiting from this event. Because of that fact, I think we can still qualify under the standard permit, but event charges will be "donations" not "registration fees".

Funds raised would go to pay for a number of things:

1. Everyone will get a personalized door sticker pack which will have 2 stickers for use at the event and 2 stickers to take home with you. I am still waiting on an estimate for these. If these are too expensive we will use window paint for vehicle numbering and will print event stickers anyway.
2. Food and beverage expenses
3. Signage and swag bags (each vehicle will get a swag bag with cool stuff from vendors, route information, itinerary, poker sheet etc etc)

We are left with the issue of what to do with anything that is potentially left over. I am anticipating some left over. The initial idea was to drop excess into a bank account to use for future AZTW events. I think there may be some issue with this so I have expressed to our Tonto rep a few possible options

1. Adopt a trail (Bloody Basin RD from FR24 to Sheeps Bridge)
2. Donate to Tonto NF
3. Donate to Tonto Ranger District

I would love to hear other ideas from you guys because we will decide as a group where the money will be going.

I know that there was someone in our crew that had a wife of something that worked for Tonto, anyone remember who that was?

Also, I don't think I should have to do this but in todays snowflakey day and age I unfortunately have to, you will also be required to sign a waiver releasing all associated parties of any liability for this event. You are responsible for your own actions and the well being of those in your truck. If you wreck your shit, its on you. If you wreck someone else's shit, its still on you. If you or someone in your vehicle is injured or killed, thats on you. There will be a strict no drinking and driving policy and I anticipate rangers to be out in force that day and there will be other trucks on the road. If you refuse to sign, you will not be allowed to participate.
Click to expand...

I like the 3 ideas you picked out for excess funds. That keeping it local to the NF is a good idea as this is the place hosting the event. You might want to ask the rep if there are any unfunded projects that the excess can help finish. New latrine, campsite improvements, etc. would be good to know where the money went rather than just donated.

RPS1030 · Dec 11, 2017

tubbsisland said: ↑

If you would like to plan these quarterly, by all means be my guest. Thus far I've seen absolutely nothing from you about volunteering to help with any aspect of this event.

"Donations" will be as follows (also in first post and have been for a few days):

$20 per truck (mandatory donation)
-Vendor Swag Bag
-Event Info Packet
-ID Stickers (If its in the budget)/Event Stickers
-Lunch for 2
-1 Play in the Poker Run
-Raffle Ticket

$10 For an extra poker run play
$5 for each additional BBQ Ticket
$3 for each raffle ticket or 4 for $10 (bigger donated items)

If shirts happen they will be $10, still working on this.
Click to expand...

Amen

tubbsisland · Dec 11, 2017

Dudeman86 said: ↑

I like the 3 ideas you picked out for excess funds. That keeping it local to the NF is a good idea as this is the place hosting the event. You might want to ask the rep if there are any unfunded projects that the excess can help finish. New latrine, campsite improvements, etc. would be good to know where the money went rather than just donated.
Click to expand...

this is a great idea!!!!

CaptainAwesome · Dec 11, 2017

tubbsisland said: ↑

Thus far I've seen absolutely nothing from you about volunteering to help with any aspect of this event.
Click to expand...

Given I already said I wouldn't be attending...

tubbsisland · Dec 11, 2017

IronWoodman said: ↑

Given I already said I wouldn't be attending...
Click to expand...

So then why are you posting in here?

llibrm · Dec 11, 2017

I like the adopt a trail idea the best rather than general fund to the NF.

GG24 · Dec 11, 2017

This looks like a good time to meet the majority of the AZTW delinquents. Count me in!

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ARIZONA TOYOTA MEET 2018

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#303
Enjoihavok Never Forget Z.S.

#304
Enjoihavok Never Forget Z.S.

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llibrm OH NOOOOOO!

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tubbsisland I took snowtanks beer

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#313
tubbsisland I took snowtanks beer

#314
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#315
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#316
tubbsisland I took snowtanks beer

#317
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tubbsisland I took snowtanks beer

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llibrm OH NOOOOOO!

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#301 RPS1030 Well-Known Member

#302 RPain Well-Known Member

#303 Enjoihavok Never Forget Z.S.

#304 Enjoihavok Never Forget Z.S.

#305 llibrm OH NOOOOOO!

#306 tubbsisland I took snowtanks beer

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#308 Daria Can I pet your dog? Moderator

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#313 tubbsisland I took snowtanks beer

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#316 tubbsisland I took snowtanks beer

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#318 tubbsisland I took snowtanks beer

#319 llibrm OH NOOOOOO!

#320 GG24 Active Member

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ARIZONA TOYOTA MEET 2018

#301
RPS1030 Well-Known Member

#302
RPain Well-Known Member

#303
Enjoihavok Never Forget Z.S.

#304
Enjoihavok Never Forget Z.S.

#305
llibrm OH NOOOOOO!

#306
tubbsisland I took snowtanks beer

#307
freddy2923 Well-Known Member

#308
Daria Can I pet your dog? Moderator

#309
CaptainAwesome Well-Known Member

#310
freddy2923 Well-Known Member

#311
phx13 Well-Known Member

#312
RPS1030 Well-Known Member

#313
tubbsisland I took snowtanks beer

#314
Dudeman86 Well-Known Member

#315
RPS1030 Well-Known Member

#316
tubbsisland I took snowtanks beer

#317
CaptainAwesome Well-Known Member

#318
tubbsisland I took snowtanks beer

#319
llibrm OH NOOOOOO!

#320
GG24 Active Member

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