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Help: How best to document oil change?

Discussion in '2nd Gen. Tacomas (2005-2015)' started by tacomaatw, Mar 26, 2010.

  1. Mar 26, 2010 at 12:44 PM
    #1
    tacomaatw

    tacomaatw [OP] Well-Known Member

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    I've got a 2010 DC and have only put on about 2400 miles since October 2009. I'm wanting to change the oil myself (since it's been about 5 months) and replace the filter and oil with Mobil 1 products.

    What is the best way to document/prove the oil change if I do it myself?
     
  2. Mar 26, 2010 at 12:49 PM
    #2
    98tacoma27

    98tacoma27 is going full "Ben" Moderator

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    Keep your receipts of the oil and filter purchase and document the date you changed the oil. I would do this in a dedicated log book. Also record the milage.
     
  3. Mar 26, 2010 at 12:51 PM
    #3
    Slotback

    Slotback Triple Option

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    This.
     
  4. Mar 26, 2010 at 1:01 PM
    #4
    tacomaatw

    tacomaatw [OP] Well-Known Member

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    I've already bought the Mobil 1 in bulk from Costco, so the only things I'll be able to document through receipts are the oil filter and oil filter gasket. I didn't realize the 4.0L Tacoma had an oil drain plug gasket. I guess I could buy this from the dealer.

    The reason I ask the question is what if I get some paranoid or nit-picky dealer if I have a warranty problem? Will the receipts be good enough? There's also the possiblity that I bought the products but never did the work. A time-date stamp could also be fudged..unless there's some atomic clock time stamp available. Anyone know if there's some atomic time stamp?

    Maybe I'm too paranoid, but I really don't want any problems with Toyota.
     
  5. Mar 26, 2010 at 2:40 PM
    #5
    MassTaco

    MassTaco Well-Known Member

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    You're not paranoid, it's always good to keep documentation of all the work you do. Even if you never need to show it to Toyota some day you may want to sell it, and a well documented service history makes a used vehicle more marketable.
     
  6. Mar 26, 2010 at 2:45 PM
    #6
    Snake~

    Snake~ Big Member

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    If you do regular oil changes, the dealer could probably tell just by looking at your oil or sending it to a lab for analysis. That plus a detailed work log should CYA.
     
  7. Mar 26, 2010 at 2:47 PM
    #7
    DeeKay21

    DeeKay21 Lieutenant Dan.

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    I dont go as far as saving receipts but I just use my label maker and put in the mileage of the last oil change and stick it on the inside of my driver side door. Works great for me!!!;) I also do that for my tire rotations as well to remember.:rolleyes:
     
  8. Mar 26, 2010 at 4:03 PM
    #8
    757southpaw

    757southpaw Well-Known Member

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    Didn't even think about saving reciepts for oil and filters although I have for every mod purchase since I've bought her.

    I've created an xcel spread sheet for all maintenace and mods to include dates, mileage, part #'s etc.
     
  9. Mar 26, 2010 at 4:22 PM
    #9
    bakerla

    bakerla Man, Myth, Legend

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  10. Mar 26, 2010 at 4:43 PM
    #10
    JKD

    JKD Well-Known Member

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    I enter the oil change (and other maintenance) into the vehicle service history through ToyotaOwnersOnline.com, and toss receipts into my "Tacoma Receipts" folder in my filing cabinet.
     
  11. Mar 26, 2010 at 6:03 PM
    #11
    george3

    george3 Well-Known Member

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    This would seem like the way 2 go to document maintenance on Toyota's own site ToyotaOwnersOnline.com. If you have a problem you need the dealer to address your maintenance is documented on their site, along with receipts - how do they argue with that ?[​IMG]

     
  12. Mar 26, 2010 at 6:11 PM
    #12
    dman597

    dman597 Well-Known Member

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    Do you have to change oil plug gasket?
     
  13. Mar 26, 2010 at 9:46 PM
    #13
    Gerry Pope

    Gerry Pope Well-Known Member

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    Depends.. How does the one on the plug look? If it isn't beat up I re-use. On the other hand they are so cheap.. I paid a buck.. that I wouldnt waste much time debating.
     
  14. Mar 27, 2010 at 5:14 AM
    #14
    Raylo

    Raylo Well-Known Member

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  15. Mar 27, 2010 at 5:16 AM
    #15
    Raylo

    Raylo Well-Known Member

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    I do the same thing. The last change the washer looked pristine so I popped it back on. Yes, they are cheap, but that will save me from having to go by the dealer for awhile to get more. This is the second time I have reused them with no issues whatsoever.

     
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